Executive Assistant

We are searching for an experience Executive Assistant to support the two founders of a boutique private equity firm focused on the life sciences sector, based in Chicago.

This is a classic dual-principal EA role, requiring a seasoned operator who can run two demanding diaries in parallel, anticipate the rhythm of a founder-led investment firm, and provide the calm, consistent backbone that allows both principals to operate at full capacity.

The Role

The EA will own the day-to-day operational support of both founders across their professional lives, with some light crossover into the personal. Core responsibilities include:

• Comprehensive calendar management across two principals, including internal meetings, portfolio company engagements, LP interactions, and external commitments
• Active inbox management and prioritization, with the judgment to triage what matters and what can wait
• End-to-end travel coordination, including complex multi-leg domestic and international itineraries, private aviation where required, and full on-the-ground logistics
• Meeting preparation, briefing materials, and follow-through on action items
• Expense management, invoicing, and coordination with finance and operations
• Ad hoc project support across the firm, including events, offsites, and investor-facing activity
• Light personal support, including private appointments, family logistics, and lifestyle administration as required
• Acting as a trusted point of contact for both founders, internally and externally

The Candidate

We are seeking an experienced EA with a proven track record supporting senior principals, ideally within financial services or a comparable high-performance environment.

Essential:

• Significant prior EA experience supporting C-suite, founder, or partner-level principals
• Demonstrable comfort supporting more than one principal in parallel
• Exceptional calendar and inbox management, with the judgment to prioritize independently
• Strong written communication and the maturity to represent both founders externally
• Highly organized, proactive, and able to anticipate rather than react
• Discretion and emotional intelligence, with the ability to navigate the line between professional and personal support

Preferred:

• Prior exposure to private equity, venture capital, or financial services
• Familiarity with the operational cadence of a founder-led or partner-led firm
• Experience handling a degree of personal/lifestyle support alongside the professional remit

Process

Applications are handled in strict confidence by Blackbook Associates. Candidates will be assessed via the Blackbook Assess framework, which evaluates capability against real-world scenarios drawn from the role.

To register interest, contact Blackbook Associates directly.